DMS is pleased to announce the development of its new Supplier “Qwik-Link” e-Commerce EDI Subscription Service. This service involves a partnership with Internet EDI specialist, GCommerce, and will initially be available to all DMS Automotive & HD Truck Customers . Delivery is scheduled for later this year. Other industry-specific DMS customers will be offered this e-Commerce EDI service in the future.
DMS’ “Qwik-Link” service will provide major cost-reduction benefits to a WD’s back-end administrative functions. By automating the WD’s Purchasing, Receiving, Invoice Reconciliation, and Accounts Payable processes, “Qwik-Link” will save substantial labor costs and provide more accurate and timely integrated accounting capabilities for DMS customers.
The “Qwik-Link” service offers EDI connectivity to over 700 Suppliers including many major Automotive Parts manufacturer partners: AC/Delco, Affinia, Cardone, Mahle, Motorcraft, Gates, Goodyear, Edelbrock, Federal Mogul, Holley, Standard Motor Products, Tenneco, and Valvoline.
Features of DMS “Qwik-Link” include:
Purchase Orders
- “Qwik-Link” Purchase Orders will be sent immediately to Suppliers by a Web Service using XML data packets over an Internet AS2 protocol.
Purchase Order Acknowledgements
- “Qwik-Link” POA’s will be returned promptly to the DMS System by participating Suppliers. It is anticipated that many Suppliers will offer additional discounts for Internet-placed orders.
Advanced Shipping Notices
- “Qwik-Link” will automatically post all Supplier Advanced Shipping Notices to the DMS Receiving Application by PO # and line item so that automated receiving will be accomplished by using the DMS Wireless Barcoding application. The ASN allows a WD to see what’s been shipped on a Purchase Order before it actually arrives at the warehouse.
Electronic Invoices
- “Qwik-Link” will receive detailed line item invoices from the Supplier and match them against a 3-way Invoice Reconciliation process before automatically posting them to the DMS Accounts Payable application. A specific invoice variance value will be established for each Supplier to allow “close” invoices to be posted without human involvement and an automated entry will be made to an inventory variance account in the DMS General Ledger. If invoices fall outside of this variance value, they will be presented in an exception report for management to review before posting to Accounts Payable. Detailed Supplier invoices can be retained on the WD’s DMS System as long as required.
Electronic Payments
- “Qwik-Link” will allow the WD’s Payables staff to select invoices for payment to Suppliers and choose a payment method of either “paperless” checks by Electronic Funds Transfer (EFT) or laser-generated paper checks. All detailed Supplier payment history will be maintained on the WD’s DMS System for either payment option.