The DMS  DX System is designed around Inventory Management that begins with taking the customer’s order for immediate picking and shipment, to on-line purchasing and receiving products from vendors. Since inventory is your largest asset, great emphasis is placed upon statistical forecasting and inventory analysis to maximize inventory turn-over and minimize lost sales. An ABC Analysis that ranks sales by units, dollars, and gross profit along with the daily “on-line purchasing” capability,together provide the user with a comprehensive “Inventory Management System”. DMS Systems also provide “RF wireless barcoding receiving” that updates inventory available for sale and creates a receiving interface for updating Accounts Payable and General Ledger.    
 

• On-Line Future Price Changes - This procedure allows the user to record future price changes as price lists are received, with the System automatically applying them on correct date of change.
• Ten (10) Selling Price Levels - Up to ten selling prices for an item may be managed by the System.
• Automatic Price Calculation Option by Gross Margin Objective - This procedure calculates prices using the Gross Margin objectives established in the price matrix file. Prices can be manually overridden as required.
• Future Price Verification Report - This report is a list of all items with future price changes - designed for “offline” verification.
• Seven (7) Cost Levels - The System allows seven (7) cost fields — Current, Average, Last Received, Standard, Average Landed, Last Received Landed, and Standard Landed.
• Costs Calculations - Factors may be applied to a supplier reference cost to calculate costs with override options.
• Warranty On-Hand Report - This report lists warranty items that are currently held in inventory by manufacturer.
• Cores On-Hand Report - This report lists core items by quantity and value that are currently held in inventory.
• Inventory Value Summary(ies) - Summary reports may be printed to provide inventory value information for groups of products.
• User-Defined Inventory Status Reports - This report provides information on item on-hand, on-order balances, etc.
• User-Defined Overstock Report - This report shows overstocked items with selection criteria specified by the user.
• 13 Physical Inventory Periods—Physical Inventory capability for wall-to-wall or cycle counts by RF scanning guns or manually.
• Physical Inventory Reports by Warehouse Location — Physical inventory may be listed, counted and reconciled by warehouse location.
• Book-to-Physical Update Reports - After reconciliation, listings may be printed showing changes made to book inventory.
• Item Demand History - Item demand is maintained by month and year for an unlimited number of years — total requests, total demand (less special orders and promos), filtered demand (abnormal spikes filtered out), total shipped, average weighted monthly demand.
• Item Rank Recalculation on Demand - Item rank may be calculated monthly by the System or as desired (A, B, C, etc. popularity code).
• Audit Trails - Audit trails for inventory changes by user.
• Weight and Size - Cube and weight processing features.
• Multiple Zone Bin - Multiple zone/bin tracking per item within a warehouse.
• Nu-Way Electronic Data Interchange (EDI) for Price Updating and Inventory Load Pack Services - Electronic updating of prices may be accomplished by downloading information from this service (Automotive Only)
• Price Updates by CD, Excel or Internet Downloads - Price updates are easy and fast to implement.
• Return-On-Inventory Inquiry by Month and YTD Providing Sales, Cost-of-Sales, Inventory Value, Margin, Gross Margin %, and Inventory Turns - Available on-line through the Command-Center Dashboard.
• Popularity Codes - Inventory Investment Analysis by sales popularity across products and locations (A, B, C, etc.).
• Inventory Investment Analysis - Gross Margin Return on Investment (ROl) Analysis of Sales & Inventory.
• On-Line Access to Inventory at all Branches - Inventory information for all branches listed individually and may be reviewed from any branch.
• Complete Data Dictionary to most popular DMS System Files for generating User-Defined Reports & Queries - System's Relational Database files may be accessed with IBM QUERY to produce user-defined “ad hoc” reports, available on screen or traditional reports - eliminates need for Excel!

• Increased Turn-Rates
• Increased Fill-Rates
• Increased Customer Service Levels
• Decreased Lost Sales
• Decreased Inventory Investment & Carrying Cost for Excess Inventory

DMS Purchasing Techniques are "real-time" and designed to provide accurate and flexible methods of statistical forecasting needed to improve a company’s customer service levels and increase its inventory turns. The suggested stock level is computed for each item based on total of Review Time, Lead Time, Safety Stock, Seasonality, and Projected Usage.

The objective is to maintain inventory levels sufficient to support upward sales trends during rising sales periods and minimize on-hand inventory levels during periods of decreasing sales demands. DMS Systems also provide On-Line Receiving that updates inventory for sale and creates a receiving report and interface to the Accounts Payable and General Ledger Modules.
 
Features
 

• On-Demand Replenishment Buying—Forecast quantity is refreshed based on the current on-order and on-hand position.
• Add Items to Existing Purchase Order - Items may be added to an existing System-generated purchase order.
• “Super PO” Across Locations—allows the user to combine sales history and inventory levels at two or more locations to generate a forecast for a single purchase order.
• Future POs with Lead-Time Adjustments—determine the stocking level of items for a future date and adjust the amount of time it takes to receive the items from the vendor.
• Seasonal Items - These items are identified based on user-defined parameters.
• Round-Up to Factory Pack Quantity - “Suggested buy” quantities may be automatically rounded-up to the supplier’s package quantity.
• Quantity Break Purchasing - Unlimited quantity break levels may be established for purchasing based on price or factor.
• Multiple Suppliers - An unlimited number of suppliers may be associated with each item. A unique item cost may be maintained for each supplier and the supplier’s item number may differ from the System item number.
• Landed Cost Support - Up to five (5) additional supplementary costs, e.g., freight, import duty, may be captured and allocated at the time of receipt.
• Future Demand - Projected demand by month based on weighting and trend analysis.
• Multiple purchasing types available:
  • Scheduled Replenishment Buying
  • On-Demand Replenishment Buying
  • Buy-Outs (Special Orders)
  • Seasonal Forecasting
  • “Super PO” Across Locations
  • Future POs with Lead-Time Adjustments
  • ETAs - Purchase Order ETA is tracked by Line Item.
• Forecasting History - 2 years plus YTD sales history for purchase forecasting—unlimited history for reference purposes.
• Receive by Purchase Order or by Exception - “Shortest route” receiving is available to the user through RF Wireless Guns or manually.
• Pre-Receiving Report - This report lists items expected on the shipment with space for count entry by receiving personnel.
• Receiving Edit and Update Reports - This report shows information entered into the System for verification prior to master file update.
• Price Labels Integrated with Receiving - Price labels may be printed for items received.
• Bar Code Labels with Receiving - Bar code labels may be printed for items received.
• Serial Number Tracking Interface - Items with serial numbers may be tracked from receipt through sales and back into inventory (customer returns).
• In-Transit Order Tracking System — Monitors order status from purchase order to on-shelf and availability.
• Item Inquiry with On-Order Detail - Quantity “on-order” information is provided to the user during item inquiry.
• Inquiries - On-line inquiry by supplier, item, or serial #.
• Reprint Any Open Purchase Order - Purchase orders are retained and may be reprinted or viewed on-line at any time.
• Inventory Rank Report - This report lists items by System rank, i.e., sales demand activity (A, B, C, etc.).
• Open Purchase Order Listing (Summary or Detail) - Purchase Orders that have not been received may be listed with or without detail information.
• Transnet EDI for Transmitting Supplier Purchase Orders - System generated purchase orders may be electronically transmitted to automotive and truck suppliers.
• e-Mail or Fax Purchase Order transmission directly from DMS System to Vendor 

• Saves TIme - POs can be created "on-demand"
• Saves Manpower - In many cases only one buyer is required.