POS-Order Entry

Order Types

Features

More Features

DMS Systems provide for four methods of creating customer orders:

1- Warehouse Orders- Order Entry to create picking/shipping tickets immediately, sorted by zone/bin location, as each order is taken for warehousing personnel to pick and ship by RF guns or manually. Pricing and extension of the picking ticket or a user-defined packing slip is optional.

2- POS/Counter Sales- This Order Entry feature is designed to process orders that are invoiced immediately. Invoices are priced and extended with applicable taxes and can accommodate multiple payment tenders including automated credit card authorization.

3- Service Work Orders- This Order Entry type provides users with repair/rebuild facilities to maintain by vehicle and technician an open Work Order file for work or service in progress until the job functions are completed and ready for final billing and labor analysis. Inventory is updated immediately as items are charged to the Work Order.

4– Qwik-Order- This Web-based Order Entry application is designed to give customers, salesmen, or stores remote access to the DMS DISTRIBUTION/EXPRESS System to inquire on item availability and prices, place orders on-line, and transmit previously created stock orders from a browser or from a System-to-System environment.

Concurrent Contract Support - Multiple contracts for the same customer covering the same items may exist.
Multiple Contract Access - A specific contract or the oldest active contract may be accessed during Order Entry.
Operator Alert - The Order Entry person is given a warning for item(s) outside of gross margin objectives.
Gross Margin Display - The gross margin can be displayed during Order Entry for items falling outside of pre-determined margin objectives.
On-Line Credit Controls - Customer’s current available credit is displayed during Order Entry for operator review. Customers may be placed “On Hold” which prevents an order from being entered for this customer.
Unlimited Ship-To/Bill-To Linkage - New “ship-to” addresses are automatically captured for future use.
New “Cash Customer” Name Capture - Names, addresses, etc. may be entered in System for promotional mailings and future transactions.
Consolidated Billing - Master account billing consolidation for unlimited multiple ship to accounts.
Data Field Inquiry - On-line inquiry is available for Department, Employee, Customer, Freight Carrier, Existing Order, Item, Transaction Code, and Billing Terms.
Item Stock Check - Item availability and customer specific pricing may be checked across multiple locations.
Open Order Inquiry - All open orders may be displayed showing current picking and shipping status.
Core Bank Inquiry - This inquiry displays core bank debit, credit, and net amount by core group and item by fiscal year for each customer.
Item Inquiry - Multi-location item inquiry across all locations.
Custom Catalog - Inquiry access to items in user-defined custom catalog with interface to Order Entry screen.
Backorders - Backorders can be created at time of inventory commitment and reviewed or edited on-line.
Purchasing Interface - Customer backorder of stocked/non-stocked items from Order Entry with automatic interface from Sales Order to Purchase Order.
Backorder Processing - Backorders may be filled with user-selected methods such as oldest, first, customer priority, departmental priority, salesman, etc.
Backorder Consolidation - Backorder processing automatically consolidates items from multiple original orders into a single backorder fill order.
Zone/Bin Ticket Printing - Orders may be split between printers located in different zone/bin locations within the warehouse.
Combined Pick Tickets - Multiple pick tickets may be combined on a single invoice.
Ticket Recall - Pick tickets and invoices may be recalled, modified (pick tickets only), and reprinted.
Multi Zone-Bin Locator System - Items may be assigned to multiple locations. Order Entry will utilize a pre-defined search sequence to select the zone/bin(s) with adequate inventory requiring the least amount of picking effort.
Price/Inventory Variance Report - Provides audit information on operator overrides to the System.
Bill-of-Lading - Bills-of-Lading may be printed for outgoing customer shipments (custom designed for customer).
Employee Productivity Reporting - Sales and activity analysis for Order Entry and warehouse personnel from Qwik-Look Dashboard application.
Customized Invoice and Ticket Message - Customized messages may be printed on every invoice and picking ticket. (“Check our Free Goods Offer”.)
Customer Invoice Messages - User-defined messages may be entered and printed on an invoice.
Messages by Line Item - Messages about individual line items may be entered and printed on an invoice and/or picking ticket.
Extended Item Description - An unlimited number of 20, 70, or 600 character blocks of description can be associated with each item.
Serial Number Tracking - Items with serial number tracking may be sold during order entry.
Serial Number “Prompt Line” Printed on Pick Tickets/Invoice and Pre-Receiving Report - Serial numbers may be recorded in the System when received or when pulled from on-hand inventory for invoicing.
Serial Numbered Items May Be Tracked From Receipt Through Sale - Multiple transactions for a serialized item may be tracked by the System.
Serial Number Inquiry by Customer, Manufacturer, and Item - On-line information may be reviewed by various selection criteria.
Serial Number Verification During Order Entry - Serial numbers entered during order entry are checked against the serial number file for validity.
Multiple Currency - Multiple currency support from tender screen with automatic conversion based on table of current exchange rates.
Flexible Sales Tax Calculation - Tax rates and maximum limit tax can be assigned by item and taxing authority. Customers are assigned to a tax table that supports up to six (6) unique taxing authorities with five (5) rates per authority. Taxable or non-taxable status override is available at line item level during item entry.
Multiple Tender Types - Tenders such as cash, check, charge cards, etc. may be specified for use during POS order entry.
Deposits and Lay-Aways - Customer deposits and layaways can be processed during order entry.
Drop Shipments - System allows drop shipment capabilities from Order Entry and Special-Buy including other purchasing options.
Credit Entry - Debit and credit entries may be made on the same invoice.
Sales Commission - Commissions for sales personnel may be computed on either gross margin or net sales or custom programmed to your specific requirements.

Warehouse Management Systems